Companies are faced with an ever increasing volume of records, including emails and traditional paper documents. Legislation and regulation covering information and records management is so complex and far-reaching that compliance can become a major challenge as well as a drain on your resources. This makes a mandatory retention policy indispensable for minimizing both business risks and the chance of costly litigation, caused either by destroying information before, or retaining it beyond, the end of its legally required retention period.
Our Information Management and Retention team has a deep knowledge of the relevant regulation and can assist you in implementing digital archiving and global records management. Together with IronMountain®, we have drafted a guide giving an overview of the regulations governing record retention and the relevant legal issues. The quick references help you cut through the complexity and get a clear picture of different record types and their business functions, as well as the legislation that affects them. It also offers practical suggestions to meet challenges.
In addition, certain jurisdictions require that specific types of data, for example government data, employee data or telecommunications traffic data be stored within the relevant jurisdiction and in some cases may even not be accessed from another country. For customers active in the EU who want to outsource their data processing operations and for suppliers of cloud computing services (or other types of outsourcing of data processing), knowing which jurisdictions within the EU have location restrictions is important.
Together with De Brauw Blackstone Westbroek and other prominent firms, our team drafted a survey on data storage and access restrictions providing an overview of the relevant provisions for Belgium, Denmark, Germany, France, Italy, Spain, Sweden, the Netherlands and the United Kingdom.